Many of the special needs of the hospitality industry have been incorporated into the Data Plus Accounts Receivable module. Both the unique needs of direct billing for guests
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Click on the image above for a large
view of the accounts receivable screen.
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and function billing have been addressed in this application. The need to associate deposits with specific events booked months in advance and the need to easily transfer a part of a billing to another customer record are industry-specific requirements not typically found in generic Accounts Receivable packages.
Customers can specify statement formats so that they may be provided with a level of transaction detail and ageing information which will generate the highest rate of payment possible. Features such as recurring billing can be used to handle concessions such as flower shops or parking garages with a minimum amount of user input each month. Industry specific reports such as the "declining balance" format so useful in matching payments from unknown payees have been included.
Features
Reprint Invoices - Reprint an invoice with additional comments or description.
Event Dates - Track deposits by event date
Statements - Edit the statements by adding/changing descriptions and controlling which line item charges appear on the statement.
Dunning Codes - Can be set up so that they automatically appear when a statement is overdue by a user- specified number of days. Any text message can be made to appear on the statement and can be applied by batch or by individual vendor.
Accounts Transfer - Transfer charges from one account to another. For example a tour bus operator could be charged for something that is not included in the tour cost (i.e. movies). The charge is simply transferred to the correct account.
Temporary Customers - Can be created in cases of weddings or other one-time events.
Generate Billings - Create invoices that occur on a regular basis such as concessions or monthly parking.
Credit Card Fees - The system automatically nets the credit card payment to the receivable account so the payment from the credit card company balances with your file. The credit card fee is automatically applied to the appropriate General Ledger account.
Sales Tax Calculation - Ability to generate multi-level tax amounts.
Service Charges - Apply or write-off service charges by customer.
Deposits - Enter monies received through Receipts/Deposits or Apply Deposits.
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Department at (978) 888-6300, fill out an