The Purchasing and Receiving module streamlines all aspects of the purchasing process, allowing the user to gain control of purchasing procedures and department budgets. Create new purchase orders from scratch, or save time by utilizing copy features to recreate all or part of previously entered orders, or create a PO from a Requisition. Other features include automated advance deposit requests, multiple receipts on one PO, automatically email purchase order requests for approval, and much more!
Since Purchasing is fully integrated with Accounts Payable, Inventory, Project Management, and General Ledger, Data Plus can provide reports that reflect all aspects of the hotel operation.
New receiving functionality provides transaction entry and reporting to track incoming shipments and to easily enter actual quantities received. From the Data Plus Accounts Payable application, receivings can easily be turned into batches of invoices with vendor and expense distribution information already completed. Receivings are tracked individually, allowing for partial receipts and multiple shipments. Notes may be added and passed to the Accounts Payable department to highlight issues such as damaged goods. From the Data Plus Accounts Payable application, batches of invoices can be created with the vendor information and expense distribution already determined to speed processing and minimize error.
Using Windows-based reporting, the Purchase Order form can be tailored to end-user requirements including logos and special graphic elements. Purchase Orders can be of virtually any length to support the need to detail custom designs for carpeting, furniture and other FF&E items.
Features
Invoice Creation - Batches of invoices can be created in Accounts Payable by pulling up the records of products received. Easy comparison between products received and those invoiced can be made.
Due Dates by Line Item - Ability to accommodate line items with different due dates on one PO.
Advance Deposit Requests - Purchase Orders can generate Advance Deposit requests linked to Accounts Payable for those situations where a deposit is required for special orders or custom items.
Multiple Receipts on Purchase Order - Ability to accept multiple receipts on an open purchase order to accommodate partial shipments.
Email PO Approval Requests - The system will automatically generate an email to the Senior Approver to notify that the PO requires approval.
Cash Requirements Forecasting - Report combines purchase orders information with General Ledger budgets.
Vendor Data - Shared data with the Accounts Payable Vendor file improves communication between departments and speeds data entry while preserving data security as required for each organization.
Purchase Order Formats - Using a Windows-based report writer, Purchase Order formats of virtually any format can be created including logos, graphics, and disclaimer text.
Requisition / PO Approval Limits - Manage staff approval limits for Requisitions and Purchase Orders by property and department.
Department at (978) 888-6300, fill out an