BLank Check SETUP AND BLANK CHECK PrINTING

 

The following tech note explains how to set up and run the blank check procedure. This is an optional interface which can be purchased with the Data Plus system to enhance functionality.

 

Step One: COLLECTING INFORMATION & CUSTOM PROCEDURE SETUP

 

Information you will need from the Bank: (Check documentation for details)

 

1. Bank Account Number (required)

2. Bank Number (optional)

3. Bank Name (required)

4. Bank Routing Codes (required)

5. Bank required prefix and suffix information (optional)

 

What you can do before setup:

 

1. Identify which G/L Account number will be used for the Cash Account in the Bank Check File.

 

2. Make sure two fonts (Brush Script and MICR code) exist on the computer.  THESE FONTS MUST BE ON THE MACHINE PRINTING CHECKS. These fonts are located under \DATAPLUS\ DPHS\FONTS. Copy the fonts to the C:\WINDOWS\FONTS directory on the machine printing checks.

 

3. Setup in ‘Custom Procedures’:      

            A. Go to the Data Plus Main Menu – ‘File Maintenance’ - ‘Custom Procedures’.

B. Create three procedures, one for demand checks, one for computer checks, and one for TA  Commission checks.

C. When the “Custom Procedures” screen first comes up, press <F5> to go into insert mode.

Remember  <CTRL+L> will do a search in all fields below and  <F2> will save the screen.      

 

Bevel: Screen #1                  

 

 

 

 

For the "AP Demand Checks",

1.      Application ID= hap

2.      Property ID= Enter property ID.  Leave blank for all properties (or single property)

3.      Task Name=  Search and highlight "AP Demand Checks", press <ENTER>.

4.      Sequence No= 1

5.      Procedure Type=  4 - Freeform

6.      Procedure Name = Search and highlight "checks printing - SBC - demand", press <ENTER>

            Press <F2> twice to save.

 

For the "AP Trade Checks", same procedure as "AP Demand Checks" except for steps:

3.      Task Name = Search and highlight "AP Trade Checks", press <ENTER>.

6.      Procedure Name = Search and highlight "checks printing - SBC"

Press <F2> twice to save.

 

For the "AP TA Commission Checks", same procedure as "AP Demand Checks" except for steps:

3.      Task Name = Search and highlight "AP TA Commission Checks", press <ENTER>.

6.      Procedure Name = Search and highlight "checks printing - SBC - TA"

Press <F2> twice to save.  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Step Two: SETUP AND USE

 

How to set up the bank check file:

 

On the main DPHS screen, Go to – ‘File Maintenance’ – ‘Bank Check File’, (screen # 2 will appear).

This is where the information is needed from the bank.  Check the following descriptions to see what

information is needed.  Press <F5> to go into insert mode.

 

Bevel: Screen #2
 


 

Below are the fields shown in screen #2. With each field name there is a description as well as

field attributes:

 

Bank Account  (Alphanumeric: 13; Required)

This number is the bank issued account number. 

 

Length   (Numeric)

How many digits there are in the bank account. The default value is 10.

 

 

Bank Name (Alphanumeric: 40; Required)

Enter the establishment name used by the bank.  (contact your bank for this information).

 

Bank City/State (Alphanumeric: 30; Required)

Enter the city and state where the bank is located.

 

Use Blank Checks?  This will need to be set to Yes for this custom procedure.

 

BLANK CHECK STOCK INFORMATION

 

Bank Routing Code (Top and Bottom) (Alphanumeric: 10; Required)

Enter in the top and bottom routing code numbers that will appear on the check.

 

Bank Routing Code (ABA Number) (Numeric: 9; Required)

Enter the routing information that will be placed in the MICR code. This number can be obtained from

the bank.

 

Logo Image File (Alphanumeric: 60; Optional)

Enter the path and file name of the logo image to be used on the check.

 

MICR Codes (Alphanumeric: 60; Optional)

Enter the MICR numbers and symbols to be entered freeform.  If this field is entered, it is passed to the check

printing report as is.  The report will use it instead of constructing the bank account and routing numbers,

as it does now, from the three Bank Routing Code fields.

 

 

After all the required information has been entered, double check for accuracy and then press <F2> to save.                 

Screen # 3 will pop-up.

 

 

Bevel: Screen #3

 

 

Below are the fields shown on the above screen.  With each field name, there is a description as well as

field attributes:

 

Blank Checks – Company Information: 

If the name and address to be printed on the check differ from what is shown in Company Information, enter the name and address to be used here.

 

Additional Prefix Records (optional):

Space to provide any additional information to the bank.

 

Additional Suffix Records (optional):

Space to provide any additional information to the bank.

Once screen # 2 has been filled in press <F2> to save.

 

 

 

 

The next screen identifies the GL Account to be associated with this bank account number. Ctrl-L can be used

to search the list of account numbers.  Press <F2> to save.

 

Bevel: Screen #4                                           

 

Step Three: HOW TO PRINT USING BLANK CHECKS

 

When printing checks either in Demand Checks or Computer Check Run, a message box appears asking whether you want to send the output file to the default printer. Answer "Yes" to  send to the default printer.  Answer "No" if you want to choose what printer you want to print from.

 

 

 If you chose not to use the default printer, a small screen pops up and shows you all the available printers. Highlight the printer you want and click OK.

 

 

    

   PLEASE NOTE:   If you have a custom blank check design,  the program can be utilized by storing it in

   Data Plus under the “custom.prl” file.  Contact Data Plus for more information.        

 

 

   If you have any questions, please call Data Plus @ 978-897-3700 x3.