Re-Instating a Voided Check

In Demand/Hand checks users now have the option of re-instating a previously voided check, if the original invoices it paid are still outstanding. Once the check has been re-instated, you will be able to view it on your monthly reports. This option is only available when the Print Checks flag is set to ‘No’. You may not reprint a reinstated check.

1) Demand/Hand Checks Batch Screen

Enter in the appropriate information on the batch header screen, making sure that the Print Checks field is set to ‘No’. Press F2 to continue. (Please note: the Property ID field will be available for Multi-Property databases only)

2) Demand/Hand Checks Entry Screen

On this screen simply specify the vendor number, the check number you would like to re-instate, and the amount of the original check. Press F2 twice, and the following message will appear, asking if you would like to reinstate this check.

Select ‘Yes’ and the system will automatically select to pay the outstanding invoices that the original check had paid, and will return you to the description field, where you may add a description for the transaction. The system will also default in a check suffix of RE1, if it is the first time this check has been reinstated, RE2 if it’s the second time, and so on. See screenshot below:

Press F2 to save, then you may escape to the main menu.

3) Run Edit List & Post

Once you have finished entering your check batch, you may then print your edit list and post. Once posted, the check will be available to view in monthly reports, and inquiries.

If you have further questions, please visit our website www.dphs.com OR contact Data Plus Support.