Using Report Options
The following
screen allows you the capability to design the report in various ways. The
options at this screen are 'Run',
'Exit', 'Sort', 'Select', and 'Control'.
Run
The 'Run' option will execute the report
with the options that are displayed on this screen. For example, Screen?" 'Y', "Print?" 'N',
"Delete?"
'Y'
will execute to the screen, but it will not print and the print file
will not be saved and stored in the output file directory.
Exit
The 'Exit' option will return you to the previous screen, without printing the report.
Sort
The 'Sort' option will execute the screen
below giving you the capability to change the order that your report will
print. By pressing enter on any of the field names, this will allow you to
change the 'Sort Order', 'A/D' (Ascending/Descending), 'Sub Heading', 'Sub Total', and 'Page
Break'. This will customize the sort order of the report.
Pressing OK will save the changes you have made
and you can proceed to the run option if all criteria have been met.
Select
The 'Select' option will execute the screen
below giving you the capability to limit your report output by selecting
specific criteria. By pressing <ENTER>
on any of the field names, this will allow to select specific information
relating to the specific report you are printing.
This example
allows selection on 'Post Year’, ‘Post
Month’, Posted Liability to G/L?’, Property ID', 'Liability Account’, Vendor', and 'Vendor Type'. Other selection screens may give you the option for 'Foreign Currency', which would only be
used if you have 'Foreign Currency'
enabled. This will customize the report with only the options that were
selected.
Pressing OK will save the changes you have made and you can proceed to the
run option if all criteria have been met.
Depending on the
report you may or may not be able to modify the following options:
and/or: used to specify in addition to / as an alternative
((
)) Start / End of
a logical unit. Used to control order
OP: (Comparison Operator) The valid operators are as follows...
GE
= Greater than or equal to
LE
= Less than or equal to
GT
= Greater than
LT
= Less than
EQ
= Equal to
MA
= Matches (wild card e.g. 'ma *net'
selects all records ending in net)
BG
= Begins
NE
= Not Equal
Control
The 'Control' option will execute the screen below giving you the capability
to change any of the default settings for the report.
The fields that
are accessible are:
"Output File" field is the directory path where the
file is stored.
“Append” Check this box if you would like the report to append to an
existing print file (if it already exists).
"Print to Screen
?" Check this box if you want the report to
print to the screen.
"Print to Printer
?" Check this
box if you want the report to print to the printer.
"Delete After Print
?" Check this box if you want the output file to be deleted
from the output file directory, leave unchecked to have the file saved in the
output file directory.
“Queue” Use the pull down menu to choose a custom queue to use when printing
the report.
"Form” Use the pull down menu to choose a custom form to use when printing the
report.
“Sub Heading" field allows you to put in a sub heading
that will print on your report. Example:
Processed Invoice Report for ABC Co.
Pressing OK will save the changes you have made
and you can proceed to the run option if all criteria have been met.