Setting Up a Bank Checks File

The 6.7.02 Update requires that a Bank Check File be setup for each of your bank accounts. If you have already setup your Bank Check File records, please disregard.

Information needed from the Bank:

1. Bank Account Number (required)

2. Bank Name (required)

3. Bank City/State

On the main DPHS screen, Go to ‘File Maintenance’ > ‘Bank Checks File’, (screen below will appear).

Below are the fields in the Bank Check File that are required. With each field name there will be a description as well as field attributes:

Bank Account (Alphanumeric: 13; Required)

This number is a bank issued account number. Multiple accounts can be set-up, contact the bank for this information.

Length (Numeric)

Enter the number digits there are in the bank account. The default value is 10.

Bank Name (Alphanumeric: 40; Required)

Enter the name used by the bank; contact the bank for this information.

Bank City/State (Alphanumeric: 30; Required)

Enter the city and state where the bank is located.

Use Blank Checks? (Yes/No)

If you are currently using a custom-designed Blank Check, set this option to: Yes.

If you have pre-printed check stock, leave this option as: No.

Next Check Number/Next EFT Number

The information in this field is linked to the Automatic Check numbering option found in Accounts Payable > File Maintenance > Parameters. If you use Automatic Check/EFT Numbering, the number is set in these fields.

*[Fields in subsequent sections will not require any entries, unless specified by Data Plus Support.]

Once the above information has been entered, press F2 until screen below is reached. Enter in the G/L Account (the cash account) that is associated with this Bank Account.

Once you have entered in the account associated with this Bank Account, press F2 to save and ESC to return to the main DPHS screen.