Adding a New Fiscal Period Record

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During the end of year, we receive several calls from customers who have encountered an error message similar to the one shown above. It is caused by users closing the year in G/L or A/P, and not adding a new Fiscal Periods record for the new year. To add a Fiscal Period record for the new year, do the following:

1. In General Ledger go to File Maintenance > select Fiscal Period

2. On the main Fiscal Period screen, press F5 to place you in Insert Mode. Then type into the Fiscal Year field the upcoming year (ex. 2003).

3. You may then type in the starting and ending date for each period OR for those of you interested in a shortcut, see step 4.

4. With your cursor in the first field, press Ctrl-F1 to select a previous year to copy from. Highlight the year you wish to copy from and press Enter.

5. The system will return you to the main Fiscal Periods screen with the Starting and Ending Dates already filled in for each period AND it updates the year to the new year.

6. Verify that the dates for each period are correct (leap years, etc).

7. Once you have verified the dates are correct, press F2 to save.